About the Role
Initiates, coordinates, and executes executive administrative support and special projects for the CEO and other corporate officers. This position is located in our Upper Marlboro, MD office, with the option for some remote work/telecommuting.
Requirements
QUALIFICATIONS
Three to five years related experience, or equivalent combination of education and experience
Excellent verbal and written communication skills
Commitment to excellence and high standards
Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow
Strong interpersonal skills
Ability to understand and follow written and verbal instructions
Ability to deal effectively with a diversity of individuals at all organizational levels
Good judgement with the ability to make timely and sound decision
Creative, flexible, and innovative team player
Ability to work independently and as a member of various teams and committees
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
Acute attention to detail
Demonstrated ability to plan and organize projects
DUTIES AND RESPONSIBILITIES
Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
Assists with special projects as assigned
Works closely with other business leaders in the organization to gather information and report on special projects
Coordinates calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness
Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls
Exercises considerable judgement and discretion in handling requests for appointments and telephone calls
Distributes daily internal/external mail and overnight packages
Composes, types, and distributes professional correspondence and memoranda, E-mails, and Microsoft Teams, using individual initiative and as assigned
Meets and greets visitors as required
Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correctaccount codes are used and required signatures obtained
Compiles and reports financial and/or operational data for the executive team
Coordinates meetings including but not limited to preparing and distributing agendas and other meetingmaterials, reserving, and preparing facilities, and recording and transcribing meeting minutes
Orders and maintains supplies
Assists in development and implementation of department systems and procedures as needed
Performs general clerical duties including but not limited to filing, photocopying, scanning, and mailing
Performs other related duties as assigned by management
COMPETENCIES
Initiative-Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed
Oral Communication-Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings
Written Communication-Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information
Diversity-Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce
Planning/Organizing-Prioritizes and plans work activities; Uses time efficiently; Plans for additionalresources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans
Dependability-Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
About the Company