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Executive Assistant & Project Coordinator

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Upper Marlboro, MD, USA

Job Type

Full Time

About the Role

Initiates, coordinates, and executes executive administrative support and special projects for the CEO and other corporate officers. This position is located in our Upper Marlboro, MD office, with the option for some remote work/telecommuting.



  • Three to five years related experience, or equivalent combination of education and experience

  • Excellent verbal and written communication skills

  • Commitment to excellence and high standards

  • Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow

  • Strong interpersonal skills

  • Ability to understand and follow written and verbal instructions

  • Ability to deal effectively with a diversity of individuals at all organizational levels

  • Good judgement with the ability to make timely and sound decision

  • Creative, flexible, and innovative team player

  • Ability to work independently and as a member of various teams and committees

  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm

  • Acute attention to detail

  • Demonstrated ability to plan and organize projects


  • Demonstrates a high level of professionalism in dealing with confidential and sensitive issues

  • Assists with special projects as assigned

  • Works closely with other business leaders in the organization to gather information and report on special projects

  • Coordinates calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness

  • Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls

  • Exercises considerable judgement and discretion in handling requests for appointments and telephone calls

  • Distributes daily internal/external mail and overnight packages

  • Composes, types, and distributes professional correspondence and memoranda, E-mails, and Microsoft Teams, using individual initiative and as assigned

  • Meets and greets visitors as required

  • Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correctaccount codes are used and required signatures obtained

  • Compiles and reports financial and/or operational data for the executive team

  • Coordinates meetings including but not limited to preparing and distributing agendas and other meetingmaterials, reserving, and preparing facilities, and recording and transcribing meeting minutes

  • Orders and maintains supplies

  • Assists in development and implementation of department systems and procedures as needed

  • Performs general clerical duties including but not limited to filing, photocopying, scanning, and mailing

  • Performs other related duties as assigned by management


  • Initiative-Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed

  • Oral Communication-Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings

  • Written Communication-Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information

  • Diversity-Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce

  • Planning/Organizing-Prioritizes and plans work activities; Uses time efficiently; Plans for additionalresources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans

  • Dependability-Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

About the Company

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